80+ Voicemail Messages for any business [Free to use]

Your voicemail messages are frequently one of the first points of contact between your company and its callers. They are your chance to set the tone you want for the interactions ahead. It is in your best interest, then, to create a thoughtful voicemail greeting that:

• Speaks to your customers using engaging language
• Overflows with the right tone of voice
• Sounds fresh (adjusted for seasonality, holidays, and emergencies)

To that end, we’ve created a list of 80+ diverse examples of voicemail messages, tailored to different occasions and reflecting a friendly, clear, and engaging brand voice. From professional greetings to festive seasonal messages, and much more…

Enjoy! ✨

TL;DR: Business voicemail messages made easy

• Use a tone that sounds like how you want your brand to be perceived.
• Keep messages between 20 and 30 seconds, and structure them clearly.
• Create custom messages for occasions like seasons, holidays, and emergencies.
• Use voicemail to show others that you are professional and can be trusted.
• Plan your messages ahead and include your name, business, reason, and call-to-action.
• Use tools like Nimbata to automate, schedule, and orchestrate your voicemail strategy.

First things first… Why is a Good Voicemail Message important?

Think of a great voicemail message for business purposes as your first major touchpoint between you and your customers. It’s often the first touchpoint a customer has with your brand when they can’t reach you directly. What better way to set the right expectations than with great copy that informs callers of essential details and maintains a professional image? When done right, it reassures customers that their call is important and will be addressed quickly.

If you neglect your voicemail messages, it signals poor planning on your part and leads to a poor customer experience for callers. On the flip side, when you plan great voicemail messages for business, you can:

• Enhance your company’s image.
• Build trust between callers and your business faster.
• Encourage callers to leave a message.
• Lead to increased sales and/or resolved queries.

Remember, every detail counts when you are building a 360° customer experience, and voicemail messages are no exception.

80 Great Voicemail Messages for business of any kind based on tone-of-voice

Your voicemail messages say a lot about your brand. They are more than a tool to capture missed calls; they’re a reflection of your brand’s voice and customer experience. Sounds daunting? We got your back – which is why we did all the research so you don’t have to. Here’s our list of different voicemail message tones with summaries and examples for each one:

Professional Tone

This tone is best for corporate or service-based businesses that want to build trust and credibility. It communicates competence and reassures callers that they’re dealing with a reliable, experienced professional.

1. “Thank you for calling [Business Name]. We’re unable to take your call at the moment, but your inquiry is important to us. Please leave your name, number, and a brief message, and we’ll get back to you as soon as possible.”
2. “You’ve reached the voicemail of [Employee Name] at [Business Name]. I’m currently away from my desk, but your call is important. Please leave your name, number, and reason for calling, and I’ll return your call promptly.”
3. “Good [morning/afternoon/evening], you’ve reached [Business Name]. We’re currently assisting other customers or away from the phone. Please leave your name, number, and a detailed message, and we’ll return your call shortly.”
4. “Hello, you’ve reached the voicemail for [Department Name] at [Business Name]. We’re currently unavailable to take your call, but please leave a message, and we’ll address your inquiry as soon as possible.”

Friendly Tone

Use a friendly tone when your brand thrives on approachability and warmth. It helps callers feel welcome and comfortable by creating a positive first impression even before a conversation begins.

5. “Hi there! Thanks for reaching out to [Business Name]. We’re sorry we missed your call, but we’re eager to chat with you. Leave us your name, number, and a quick message, and we’ll get back to you with a smile!”
6. “Hey, you’ve reached [Employee Name] at [Business Name]. Sorry I can’t pick up right now, but leave me a message, and I promise I’ll get back to you as soon as I can. Have a great day!”
7. “Hey, it’s [Your Name] from [Business Name]. Sorry I couldn’t answer your call. Please leave your details and a brief message, and I’ll return your call with a friendly voice as soon as possible.”
8. “Hello! You’ve reached the team at [Business Name]. We’re not available to take your call right now, but your call is important to us. Leave us a message, and we’ll get back to you with a smile and a solution!”

Formal Tone

Ideal for industries like legal, finance, or healthcare where clear communication and professionalism are key. A formal tone conveys respect, seriousness, and structured messaging.

9. “Greetings, you’ve contacted [Business Name]. We are presently unable to answer your call, but rest assured your message is valuable. Kindly leave your name, contact number, and a concise message, and we’ll attend to it promptly.”
10. “You’ve reached the voicemail of [Employee Name] at [Business Name]. Apologies for the inconvenience, as I’m currently away. Please leave your name, contact details, and reason for calling, and I will endeavor to respond at my earliest convenience.”
11. “Good day, you’ve reached [Business Name]. Our lines are temporarily occupied, but your inquiry is significant to us. Kindly leave your name, number, and a detailed message, and we’ll strive to address your needs promptly.”
12. “Greetings from [Business Name]. We regret missing your call. Please leave your name, contact information, and a brief summary of your query, and we’ll make every effort to return your call at our earliest convenience.”

Casual Tone

Perfect for creative freelancers or laid-back businesses where personality is part of the brand. This tone keeps things relaxed and real as it helps clients feel like they’re talking to a human, not a script.

13. “Hey, you’ve reached [Employee Name] at [Business Name]. Sorry I’m not available to pick up, but leave me a message, and I’ll hit you back ASAP!”
14. “Yo! [Employee Name] here. Can’t chat right now, but leave me a message, and I’ll catch you on the flip side. Peace!”
15. “Hey, it’s [Your Name] from [Business Name]. Sorry I missed your call. Drop me a message, and I’ll get back to you when I’m back in the saddle. Catch you later!”
16. “Hey there! You’ve reached [Business Name]. We’re currently away from the phone, but shoot us a message, and we’ll slide into your voicemail inbox soon!”

Urgent Tone

Use this when your business deals with time-sensitive or emergency-related matters. It prompts immediate action and helps the caller prioritize their response.

17. “This is an urgent message from [Business Name]. We’re currently unavailable to take your call, but your matter is important to us. Please leave your name, number, and a brief description of your urgency, and we’ll prioritize your call upon return.”
18. “Attention! You’ve reached the voicemail of [Employee Name] at [Business Name]. I’m away from my desk, but if this is urgent, please leave a detailed message, and I’ll make it my priority to get back to you as soon as possible.”
19. “Urgent call! You’ve reached [Business Name]. We’re unable to answer right now, but if your matter is pressing, please leave your name, number, and a brief explanation of the urgency, and we’ll expedite our response.”
20. “Important alert! You’ve reached [Business Name]. We’re currently unavailable to take your call, but if your issue requires immediate attention, please leave your name, number, and a detailed message, and we’ll act swiftly upon our return.”

Grateful Tone

This tone is great for customer-centric businesses that want to show appreciation and build loyalty. It reminds callers that their time matters and their call is valued.

21. “Thank you for calling [Business Name]. We’re sorry we missed your call, but we appreciate your patience. Please leave your name, number, and a brief message, and we’ll be sure to get back to you as soon as we can.”
22. “We’re grateful you called [Business Name]. We’re unable to take your call right now, but your inquiry is important to us. Please leave your name, number, and a detailed message, and we’ll return your call with gratitude.”
23. “Thank you for reaching out to [Business Name]. Your call is important to us, and we’re sorry we couldn’t pick up. Please leave your name, number, and a message, and we’ll respond with thanks for your patience.”
24. “Thanks for getting in touch with [Business Name]. Unfortunately, we can’t answer your call at the moment. Your message means a lot to us, so please leave your details and a message, and we’ll return your call with appreciation.”

Direct Tone

Best for busy professionals who need to get to the point fast. A direct tone minimizes confusion and quickly moves the conversation forward.

25. “You’ve reached [Employee Name] at [Business Name]. Can’t chat right now, but drop me a line, and I’ll hit you back pronto.”
26. “You’ve reached [Business Name]. We’re slammed at the moment, but leave us your deets, and we’ll circle back to you ASAP.”
27. “Hi, it’s [Your Name] from [Business Name]. Shoot me a message, and I’ll catch you on the rebound.”
28. “This is [Employee Name] at [Business Name]. Drop your info, and I’ll hustle to get back to you.”

Warm Tone

Use this tone when your business deals with emotionally sensitive topics or requires deep trust. It makes callers feel safe, cared for, and heard.

29. “Hello, you’ve reached [Business Name]. We’re currently away from the phone, but don’t worry, we’ll be back soon! Please leave your name, number, and a message, and we’ll return your call with warmth and enthusiasm.”
30. “Warm greetings from [Business Name]. We’re unable to answer your call right now, but your message is like a ray of sunshine to us. Leave your details, and we’ll get back to you with the same warmth you’ve shown us.”
31. “Hi there, and thanks for reaching out to [Business Name]. We’re sorry we couldn’t pick up, but your call warms our hearts. Leave us a message with your name, number, and reason for calling, and we’ll return your call with the same warmth and kindness.”
32. “Welcome to [Business Name]. We’re currently away, but your call is like a warm hug to us. Please leave your name, number, and a message, and we’ll return your call with the same warmth and care you’ve shown us.”

Encouraging Tone

Ideal for coaches, consultants, or businesses focused on personal growth. It helps motivate the caller and reinforces that they’ve made a good decision by reaching out.

33. “Hey, it’s [Employee Name] at [Business Name]. I can’t answer right now, but don’t fret! Leave me a message, and I’ll cheerfully get back to you.”
34. “You’ve reached [Business Name]. We’re not available to pick up your call, but don’t be discouraged! Leave your details, and we’ll motivate ourselves to return your call with enthusiasm.”
35. “Hey, thanks for calling [Business Name]. We’re currently busy, but your call is like a pep talk for us. Leave your message, and we’ll come back with the same energy you’ve given us.”
36. “This is [Your Name] from [Business Name]. Can’t talk now, but your call is an inspiration! Leave your details, and we’ll return your call with the same encouragement you’ve given us.”

Formal and Polite Tone

Best for institutions, medical offices, and service providers who want to sound courteous without being overly casual. It signals both professionalism and respect for the caller’s time.

37. “Greetings, you’ve reached [Business Name]. We are presently unable to attend to your call, but your patience and understanding are greatly appreciated. Please leave your name, contact number, and a concise message, and we’ll attend to it at the earliest opportunity.”
38. “You’ve reached the voicemail of [Employee Name] at [Business Name]. Regrettably, I’m away from my desk presently. Kindly provide your name, contact details, and purpose of your call, and I shall endeavor to respond promptly upon my return.”
39. “Good day, and thank you for contacting [Business Name]. Our lines are currently occupied, but your call is significant to us. Kindly leave your name, number, and a detailed message, and we’ll strive to address your inquiry expediently.”
40. “Greetings from [Business Name]. We apologize for missing your call. Kindly leave your name, contact information, and a brief summary of your query, and we’ll make every effort to return your call promptly.”

Casual and Friendly Tone

Great for local businesses or lifestyle brands with an approachable vibe. It keeps the conversation human, fun, and memorable.

41. “Hey there! You’ve reached [Employee Name] at [Business Name]. Sorry I’m not available right now, but leave a message, and I’ll get back to you with a smile!”
42. “Hey, it’s [Your Name] from [Business Name]. Sorry I missed your call. Drop me a message, and let’s chat!”
43. “Yo! [Employee Name] here. Can’t answer now, but shoot me a message, and I’ll hit you back as soon as I can.”
44. “Hey, this is [Your Name] from [Business Name]. Leave your details, and I’ll catch you on the flip side!”

Urgent and Direct Tone

Use this when speed and clarity are necessary. It helps the caller understand that a quick, clear message will result in faster service.

45. “This is an urgent message from [Business Name]. We’re unable to answer your call at the moment. If urgent, please leave your name, number, and a detailed message, and we’ll prioritize your call upon our return.”
46. “Attention! You’ve reached [Employee Name] at [Business Name]. I’m currently away from my desk. If this is urgent, please leave a detailed message, and I’ll make it my priority to get back to you as soon as possible.”
47. “Urgent call! You’ve contacted [Business Name], but we’re currently unavailable. If your matter is pressing, please leave your name, number, and a brief explanation, and we’ll expedite our response.”
48. “Important alert! You’ve reached [Business Name]. We’re unable to take your call right now, but if your issue requires immediate attention, please leave your name, number, and a detailed message, and we’ll act swiftly upon our return.”

Grateful and Polite Tone

Excellent for service-based businesses that want to balance professionalism with warmth. It shows gratitude while maintaining structure and courtesy.

49. “Thank you for reaching out to [Business Name]. We’re sorry we missed your call, but we’re grateful for your patience. Please leave your name, number, and a brief message, and we’ll be sure to get back to you as soon as possible.”
50. “We’re grateful you called [Business Name]. We’re currently unable to answer, but your inquiry means a lot to us. Please leave your details and a message, and we’ll return your call with thanks.”
51. “Thank you for calling [Business Name]. Your call is important, and we’re sorry we couldn’t pick up. Please leave your name, number, and a message, and we’ll respond with gratitude for your patience.”
52. “Thanks for getting in touch with [Business Name]. We can’t answer right now, but your message is appreciated. Leave your details, and we’ll return your call with thanks for your understanding.”

Warm and Reassuring Tone

Use this when your clients are likely stressed, emotional, or uncertain. A warm and reassuring tone can put them at ease and foster trust.

53. “Hello, you’ve reached [Business Name]. We’re currently away, but don’t worry, we’re here for you. Leave your name, number, and a message, and we’ll get back to you with warmth and reassurance.”
54. “Warm greetings from [Business Name]. We’re not available to take your call, but your message is like a comforting hug. Leave your details, and we’ll return your call with the same warmth you’ve shown us.”
55. “Hi there, and thanks for reaching out to [Business Name]. We’re sorry we couldn’t pick up, but don’t worry, we’ll be back soon! Leave us a message, and we’ll respond with the same warmth and kindness.”
56. “Welcome to [Business Name]. We’re currently away, but your call is like a friendly hello to us. Please leave your name, number, and a message, and we’ll return your call with warmth and reassurance.”

Encouraging and Supportive Tone

Perfect for transformational businesses like coaching, therapy, or training. It uplifts the caller and reinforces that you’re in their corner.

57. “Hey, it’s [Employee Name] at [Business Name]. I can’t answer right now, but don’t be discouraged! Leave me a message, and I’ll get back to you with encouragement and support.”
58. “You’ve reached [Business Name]. We’re currently busy, but your call is like a boost of energy to us. Leave your message, and we’ll come back with the same encouragement you’ve given us.”
59. “Hey, thanks for calling [Business Name]. We’re currently unavailable, but your call is like a pep talk for us. Leave your message, and we’ll return your call with enthusiasm and support.”
60. “This is [Your Name] from [Business Name]. Can’t talk now, but your call is an inspiration! Leave your details, and we’ll return your call with encouragement and support.”

Formal and Courteous Tone

Ideal when you want to maintain a respectful tone without sounding distant. It helps you come across as polished, approachable, and sincere.

61. “Greetings, you’ve reached [Business Name]. We are presently unable to attend to your call, but rest assured, your patience and understanding are greatly appreciated. Please leave your name, contact number, and a concise message, and we’ll attend to it at the earliest opportunity.”
62. “You’ve reached the voicemail of [Employee Name] at [Business Name]. Regrettably, I’m away from my desk presently. Kindly provide your name, contact details, and purpose of your call, and I shall endeavor to respond promptly upon my return.”
63. “Good day, and thank you for contacting [Business Name]. Our lines are currently occupied, but your call is significant to us. Kindly leave your name, number, and a detailed message, and we’ll strive to address your inquiry expediently.”
64. “Greetings from [Business Name]. We apologize for missing your call. Kindly leave your name, contact information, and a summary of your query, and we’ll make every effort to return your call promptly.”

Casual and Approachable Tone

Use this tone to keep things light and build instant rapport. It’s great for solopreneurs or small businesses with a loyal, community-driven audience.

65. “Hey there! You’ve reached [Employee Name] at [Business Name]. Sorry I’m not available right now, but leave a message, and I’ll get back to you with a smile!”
66. “Hey, it’s [Your Name] from [Business Name]. Sorry I missed your call. Drop me a message, and let’s chat!”
67. “Yo! [Employee Name] here. Can’t answer now, but shoot me a message, and I’ll hit you back as soon as I can.”
68. “Hey, this is [Your Name] from [Business Name]. Leave your details, and I’ll catch you on the flip side!”

Urgent and Concise Tone

This tone is for high-volume, high-pressure services where clarity and speed matter. It ensures callers know exactly what to do, fast.

69. “This is an urgent message from [Business Name]. We’re unable to answer your call at the moment. If urgent, please leave your name, number, and a detailed message, and we’ll prioritize your call upon our return.”
70. “Attention! You’ve reached [Employee Name] at [Business Name]. I’m currently away from my desk. If this is urgent, please leave a detailed message, and I’ll make it my priority to get back to you as soon as possible.”
71. “Urgent call! You’ve contacted [Business Name], but we’re currently unavailable. If your matter is pressing, please leave your name, number, and a brief explanation, and we’ll expedite our response.”
72. “Important alert! You’ve reached [Business Name]. We’re unable to take your call right now, but if your issue requires immediate attention, please leave your name, number, and a detailed message, and we’ll act swiftly upon our return.”

Grateful and Appreciative Tone

Use this to reinforce loyalty and deepen relationships with repeat customers. It shows you don’t take their time or attention for granted.

73. “Thank you for reaching out to [Business Name]. We’re sorry we missed your call, but we’re grateful for your patience. Please leave your name, number, and a brief message, and we’ll be sure to get back to you as soon as possible.”
74. “We’re grateful you called [Business Name]. We’re currently unable to answer, but your inquiry means a lot to us. Please leave your details and a message, and we’ll return your call with thanks.”
75. “Thank you for calling [Business Name]. Your call is important, and we’re sorry we couldn’t pick up. Please leave your name, number, and a message, and we’ll respond with gratitude for your patience.”
76. “Thanks for getting in touch with [Business Name]. We can’t answer right now, but your message is appreciated. Leave your details, and we’ll return your call with thanks for your understanding.”

Warm and Comforting Tone

Essential in industries where emotions are involved or trust is valued highly. It helps the caller feel understood, even when you’re not available.

77. “Hello, you’ve reached [Business Name]. We’re currently away, but don’t worry, we’re here for you. Leave your name, number, and a message, and we’ll get back to you with warmth and reassurance.”
78. “Warm greetings from [Business Name]. We’re not available to take your call, but your message is like a comforting hug. Leave your details, and we’ll return your call with the same warmth you’ve shown us.”
79. “Hi there, and thanks for reaching out to [Business Name]. We’re sorry we couldn’t pick up, but don’t worry, we’ll be back soon! Leave us a message, and we’ll respond with the same warmth and kindness.”
80. “Welcome to [Business Name]. We’re currently away, but your call is like a friendly hello to us. Please leave your name, number, and a message, and we’ll return your call with warmth and reassurance.”

Occasion-based Voicemail Messages

Is it an out-of-office update? A holiday message? Or a quick heads-up about a seasonal closure? Whatever the occasion, voicemail messages can be a huge help in maintaining clear and thoughtful communication. They let your customers know what to expect and when they’ll hear back, which helps manage expectations and minimize frustration. But more than that, such voicemail messages show your audience that you’re thinking ahead and that you value your caller’s time even when you’re not around to pick up the phone.

These messages are also a great way for your brand to show a little personality. A festive greeting or warm update can turn a missed call into a moment of connection. It’s a simple but powerful way to make customers feel seen and appreciated. Over time, these small touches will:

• help build trust
• strengthen your brand’s reputation
• and create the kind of loyalty that lasts.

1. Out of Office Voicemail Message

Use this tone when you’re away but want to stay professional and polite. It sets clear expectations for response time while maintaining a human touch. Ideal for client trust and managing timelines.

1. “You’ve reached [Employee Name] at [Business Name]. I’m currently out of the office, soaking up some much-needed sunshine. Please leave your name, number, and reason for calling, and I’ll get back to you as soon as I return on [Date].”
2. “Hello! You’ve reached the voicemail of [Employee Name] at [Business Name]. I’m currently out of the office attending a conference. I’ll be back in action on [Date]. In the meantime, leave your details, and I’ll touch base with you soon after my return.”

2. Holiday Season Voicemail Message

Perfect during busy festive periods, this tone combines seasonal cheer with clear communication. It adds personality while keeping callers informed and valued, even when you’re not immediately available.

3. “Happy holidays from [Business Name]! We’re spreading festive cheer and may be away from the phone to celebrate. Please leave your name, number, and message, and we’ll get back to you once the holiday spirit settles down. Wishing you a joyful holiday season!”
4. “Merry Christmas and Happy New Year from [Business Name]! We’re currently off the sleigh, enjoying some eggnog and gingerbread. Please leave your message, and we’ll jingle all the way back to you once the festivities are over. Have a wonderful holiday season!”

3. Seasonal Closure Voicemail Message

Ideal for planned business downtime like retreats, refresh weeks, or off-season closures. It communicates professionalism while showing that you’re organized, respectful of caller time, and planning ahead.

5. “You’ve reached [Business Name]. We’re taking a short break to recharge and refresh. Our office will be closed from [Date] to [Date]. If your matter is urgent, please leave your details, and we’ll address it promptly upon our return. Thank you for your understanding!”
6. “Greetings from [Business Name]. We’re currently closed for our annual company retreat. We’ll be back in full swing on [Date]. For urgent inquiries, please leave your message, and we’ll prioritize them upon our return. Thank you for your patience!”

4. Special Events or Promotions Voicemail Message

Use this when your team is occupied with marketing launches or trade shows. It’s a smart way to direct traffic to key promotions and show your business is active and engaged.

7. “Hello, you’ve reached [Business Name]. We’re currently busy hosting our biggest sale of the year! If you’re calling about our special offers, please visit our website for details. For other inquiries, please leave your message, and we’ll get back to you shortly. Happy shopping!”
8. “You’ve reached [Employee Name] at [Business Name]. We’re currently attending a trade show to showcase our latest products. If you’re at the event, come say hi! If not, please leave your details, and we’ll follow up with you after the show. Thank you for your interest!”

5. Weather-related Closures Voicemail Message

A must for regions with unpredictable weather or emergency-prone services. This message shows responsibility and safety-consciousness while guiding customers on what to do next.

9. “Attention! Due to inclement weather conditions, [Business Name] will be closed today. We apologize for any inconvenience this may cause. If you have urgent matters, please leave your message, and we’ll address them as soon as we’re back in the office. Stay safe!”
10. “You’ve reached [Business Name]. Our office is closed today due to heavy snowfall. If you’re calling about rescheduling appointments or urgent matters, please leave your message, and we’ll get back to you once we’ve shoveled our way back in. Thank you for your patience!”

How to set up your Voicemail

First and foremost, you’ll need to create a Nimbata account. Once you’ve done that, navigate to building your initial call flow using the intuitive drag-and-drop call flow builder. This tool empowers you to incorporate various call add-ons, including recordings, greetings, whispers, and, importantly, voicemails.

Moreover, you have the flexibility to customize your call flow to adapt to different scenarios based on the day of the week or the hour of the day. You can also implement keypad entry functionality similar to IVR systems, allowing callers to select options such as leaving a message by pressing 1.

Key Takeaways:

• Voicemail greetings are more than missed call messages; they’re brand moments.
• A clear, well-toned voicemail helps retain leads and keeps customers informed.
• Matching the tone to the context (casual for regular calls, urgent for support) improves caller experience.
• Occasion-based voicemails build rapport by showing empathy and timeliness.
• Using a call tracking platform, like Nimbata, helps you manage and personalize greetings at scale.
• A consistent voicemail voice strengthens overall brand perception and trust.

Feel free to use any of the examples above 👆

FAQ