80+ Voicemail Messages for any business [Free to use]

Voicemail messages serve as the initial point of contact between a company and its callers, setting the tone for the interaction ahead. Crafting a suitable voicemail greeting is vital, encompassing various elements like the tone-of-voice, seasonality, and holiday spirit to engage effectively with customers. So, we’ve created a list of 80+ diverse examples of voicemail messages, tailored to different occasions and reflecting a friendly, clear, and engaging brand voice. From professional greetings to festive seasonal messages, and much more…

Enjoy! ✨

First things first.. Why is a Good Voicemail Message important?

A good voicemail message for business acts as a critical touchpoint for customer engagement. It’s often the first interaction a customer has with your brand when they can’t reach you directly. A well-crafted voicemail sets expectations, informs callers of essential details, and maintains a professional image. It reassures customers that their call is important and will be addressed promptly.

Neglecting this aspect can lead to missed opportunities and a perception of poor customer service. On the flip side, great voicemail messages for business can enhance your company’s image, foster trust, and encourage callers to leave a message, potentially leading to increased sales or resolved queries. Remember, every detail counts in building a comprehensive customer experience, and the voicemail message is no exception.

Your voicemail messages say a lot about your brand. They aren’t just a tool to capture missed calls; they’re an integral part of your brand’s voice and customer experience. The tone you choose for your voicemail message can significantly impact how your business is perceived, and it’s essential to get it right.

1. “Thank you for calling [Business Name]. We’re unable to take your call at the moment, but your inquiry is important to us. Please leave your name, number, and a brief message, and we’ll get back to you as soon as possible.”
2. “You’ve reached the voicemail of [Employee Name] at [Business Name]. I’m currently away from my desk, but your call is important. Please leave your name, number, and reason for calling, and I’ll return your call promptly.”
3. “Good [morning/afternoon/evening], you’ve reached [Business Name]. We’re currently assisting other customers or away from the phone. Please leave your name, number, and a detailed message, and we’ll return your call shortly.”
4. “Hello, you’ve reached the voicemail for [Department Name] at [Business Name]. We’re currently unavailable to take your call, but please leave a message, and we’ll address your inquiry as soon as possible.”

5. “Hi there! Thanks for reaching out to [Business Name]. We’re sorry we missed your call, but we’re eager to chat with you. Leave us your name, number, and a quick message, and we’ll get back to you with a smile!”
6. “Hey, you’ve reached [Employee Name] at [Business Name]. Sorry I can’t pick up right now, but leave me a message, and I promise I’ll get back to you as soon as I can. Have a great day!”
7. “Hey, it’s [Your Name] from [Business Name]. Sorry I couldn’t answer your call. Please leave your details and a brief message, and I’ll return your call with a friendly voice as soon as possible.”
8. “Hello! You’ve reached the team at [Business Name]. We’re not available to take your call right now, but your call is important to us. Leave us a message, and we’ll get back to you with a smile and a solution!”

9. “Greetings, you’ve contacted [Business Name]. We are presently unable to answer your call, but rest assured your message is valuable. Kindly leave your name, contact number, and a concise message, and we’ll attend to it promptly.”
10. “You’ve reached the voicemail of [Employee Name] at [Business Name]. Apologies for the inconvenience, as I’m currently away. Please leave your name, contact details, and reason for calling, and I will endeavor to respond at my earliest convenience.”
11. “Good day, you’ve reached [Business Name]. Our lines are temporarily occupied, but your inquiry is significant to us. Kindly leave your name, number, and a detailed message, and we’ll strive to address your needs promptly.”
12. “Greetings from [Business Name]. We regret missing your call. Please leave your name, contact information, and a brief summary of your query, and we’ll make every effort to return your call at our earliest convenience.”

13. “Hey, you’ve reached [Employee Name] at [Business Name]. Sorry I’m not available to pick up, but leave me a message, and I’ll hit you back ASAP!”
14. “Yo! [Employee Name] here. Can’t chat right now, but leave me a message, and I’ll catch you on the flip side. Peace!”
15. “Hey, it’s [Your Name] from [Business Name]. Sorry I missed your call. Drop me a message, and I’ll get back to you when I’m back in the saddle. Catch you later!”
16. “Hey there! You’ve reached [Business Name]. We’re currently away from the phone, but shoot us a message, and we’ll slide into your voicemail inbox soon!”

17. “This is an urgent message from [Business Name]. We’re currently unavailable to take your call, but your matter is important to us. Please leave your name, number, and a brief description of your urgency, and we’ll prioritize your call upon return.”
18. “Attention! You’ve reached the voicemail of [Employee Name] at [Business Name]. I’m away from my desk, but if this is urgent, please leave a detailed message, and I’ll make it my priority to get back to you as soon as possible.”
19. “Urgent call! You’ve reached [Business Name]. We’re unable to answer right now, but if your matter is pressing, please leave your name, number, and a brief explanation of the urgency, and we’ll expedite our response.”
20. “Important alert! You’ve reached [Business Name]. We’re currently unavailable to take your call, but if your issue requires immediate attention, please leave your name, number, and a detailed message, and we’ll act swiftly upon our return.”

21. “Thank you for calling [Business Name]. We’re sorry we missed your call, but we appreciate your patience. Please leave your name, number, and a brief message, and we’ll be sure to get back to you as soon as we can.”
22. “We’re grateful you called [Business Name]. We’re unable to take your call right now, but your inquiry is important to us. Please leave your name, number, and a detailed message, and we’ll return your call with gratitude.”
23. “Thank you for reaching out to [Business Name]. Your call is important to us, and we’re sorry we couldn’t pick up. Please leave your name, number, and a message, and we’ll respond with thanks for your patience.”
24. “Thanks for getting in touch with [Business Name]. Unfortunately, we can’t answer your call at the moment. Your message means a lot to us, so please leave your details and a message, and we’ll return your call with appreciation.”

25. “You’ve reached [Employee Name] at [Business Name]. Can’t chat right now, but drop me a line, and I’ll hit you back pronto.”
26. “You’ve reached [Business Name]. We’re slammed at the moment, but leave us your deets, and we’ll circle back to you ASAP.”
27. “Hi, it’s [Your Name] from [Business Name]. Shoot me a message, and I’ll catch you on the rebound.”
28. “This is [Employee Name] at [Business Name]. Drop your info, and I’ll hustle to get back to you.”

29. “Hello, you’ve reached [Business Name]. We’re currently away from the phone, but don’t worry, we’ll be back soon! Please leave your name, number, and a message, and we’ll return your call with warmth and enthusiasm.”
30. “Warm greetings from [Business Name]. We’re unable to answer your call right now, but your message is like a ray of sunshine to us. Leave your details, and we’ll get back to you with the same warmth you’ve shown us.”
31. “Hi there, and thanks for reaching out to [Business Name]. We’re sorry we couldn’t pick up, but your call warms our hearts. Leave us a message with your name, number, and reason for calling, and we’ll return your call with the same warmth and kindness.”
32. “Welcome to [Business Name]. We’re currently away, but your call is like a warm hug to us. Please leave your name, number, and a message, and we’ll return your call with the same warmth and care you’ve shown us.”

33. “Hey, it’s [Employee Name] at [Business Name]. I can’t answer right now, but don’t fret! Leave me a message, and I’ll cheerfully get back to you.”
34. “You’ve reached [Business Name]. We’re not available to pick up your call, but don’t be discouraged! Leave your details, and we’ll motivate ourselves to return your call with enthusiasm.”
35. “Hey, thanks for calling [Business Name]. We’re currently busy, but your call is like a pep talk for us. Leave your message, and we’ll come back with the same energy you’ve given us.”
36. “This is [Your Name] from [Business Name]. Can’t talk now, but your call is an inspiration! Leave your details, and we’ll return your call with the same encouragement you’ve given us.”

37. “Greetings, you’ve reached [Business Name]. We are presently unable to attend to your call, but your patience and understanding are greatly appreciated. Please leave your name, contact number, and a concise message, and we’ll attend to it at the earliest opportunity.”
38. “You’ve reached the voicemail of [Employee Name] at [Business Name]. Regrettably, I’m away from my desk presently. Kindly provide your name, contact details, and purpose of your call, and I shall endeavor to respond promptly upon my return.”
39. “Good day, and thank you for contacting [Business Name]. Our lines are currently occupied, but your call is significant to us. Kindly leave your name, number, and a detailed message, and we’ll strive to address your inquiry expediently.”
40. “Greetings from [Business Name]. We apologize for missing your call. Kindly leave your name, contact information, and a brief summary of your query, and we’ll make every effort to return your call promptly.”

41. “Hey there! You’ve reached [Employee Name] at [Business Name]. Sorry I’m not available right now, but leave a message, and I’ll get back to you with a smile!”
42. “Hey, it’s [Your Name] from [Business Name]. Sorry I missed your call. Drop me a message, and let’s chat!”
43. “Yo! [Employee Name] here. Can’t answer now, but shoot me a message, and I’ll hit you back as soon as I can.”
44. “Hey, this is [Your Name] from [Business Name]. Leave your details, and I’ll catch you on the flip side!”

45. “This is an urgent message from [Business Name]. We’re unable to answer your call at the moment. If urgent, please leave your name, number, and a detailed message, and we’ll prioritize your call upon our return.”
46. “Attention! You’ve reached [Employee Name] at [Business Name]. I’m currently away from my desk. If this is urgent, please leave a detailed message, and I’ll make it my priority to get back to you as soon as possible.”
47. “Urgent call! You’ve contacted [Business Name], but we’re currently unavailable. If your matter is pressing, please leave your name, number, and a brief explanation, and we’ll expedite our response.”
48. “Important alert! You’ve reached [Business Name]. We’re unable to take your call right now, but if your issue requires immediate attention, please leave your name, number, and a detailed message, and we’ll act swiftly upon our return.”

49. “Thank you for reaching out to [Business Name]. We’re sorry we missed your call, but we’re grateful for your patience. Please leave your name, number, and a brief message, and we’ll be sure to get back to you as soon as possible.”
50. “We’re grateful you called [Business Name]. We’re currently unable to answer, but your inquiry means a lot to us. Please leave your details and a message, and we’ll return your call with thanks.”
51. “Thank you for calling [Business Name]. Your call is important, and we’re sorry we couldn’t pick up. Please leave your name, number, and a message, and we’ll respond with gratitude for your patience.”
52. “Thanks for getting in touch with [Business Name]. We can’t answer right now, but your message is appreciated. Leave your details, and we’ll return your call with thanks for your understanding.”

53. “Hello, you’ve reached [Business Name]. We’re currently away, but don’t worry, we’re here for you. Leave your name, number, and a message, and we’ll get back to you with warmth and reassurance.”
54. “Warm greetings from [Business Name]. We’re not available to take your call, but your message is like a comforting hug. Leave your details, and we’ll return your call with the same warmth you’ve shown us.”
55. “Hi there, and thanks for reaching out to [Business Name]. We’re sorry we couldn’t pick up, but don’t worry, we’ll be back soon! Leave us a message, and we’ll respond with the same warmth and kindness.”
56. “Welcome to [Business Name]. We’re currently away, but your call is like a friendly hello to us. Please leave your name, number, and a message, and we’ll return your call with warmth and reassurance.”

57. “Hey, it’s [Employee Name] at [Business Name]. I can’t answer right now, but don’t be discouraged! Leave me a message, and I’ll get back to you with encouragement and support.”
58. “You’ve reached [Business Name]. We’re currently busy, but your call is like a boost of energy to us. Leave your message, and we’ll come back with the same encouragement you’ve given us.”
59. “Hey, thanks for calling [Business Name]. We’re currently unavailable, but your call is like a pep talk for us. Leave your message, and we’ll return your call with enthusiasm and support.”
60. “This is [Your Name] from [Business Name]. Can’t talk now, but your call is an inspiration! Leave your details, and we’ll return your call with encouragement and support.”

61. “Greetings, you’ve reached [Business Name]. We are presently unable to attend to your call, but rest assured, your patience and understanding are greatly appreciated. Please leave your name, contact number, and a concise message, and we’ll attend to it at the earliest opportunity.”
62. “You’ve reached the voicemail of [Employee Name] at [Business Name]. Regrettably, I’m away from my desk presently. Kindly provide your name, contact details, and purpose of your call, and I shall endeavor to respond promptly upon my return.”
63. “Good day, and thank you for contacting [Business Name]. Our lines are currently occupied, but your call is significant to us. Kindly leave your name, number, and a detailed message, and we’ll strive to address your inquiry expediently.”
64. “Greetings from [Business Name]. We apologize for missing your call. Kindly leave your name, contact information, and a brief summary of your query, and we’ll make every effort to return your call promptly.”

65. “Hey there! You’ve reached [Employee Name] at [Business Name]. Sorry I’m not available right now, but leave a message, and I’ll get back to you with a smile!”
66. “Hey, it’s [Your Name] from [Business Name]. Sorry I missed your call. Drop me a message, and let’s chat!”
67. “Yo! [Employee Name] here. Can’t answer now, but shoot me a message, and I’ll hit you back as soon as I can.”
68. “Hey, this is [Your Name] from [Business Name]. Leave your details, and I’ll catch you on the flip side!”

69. “This is an urgent message from [Business Name]. We’re unable to answer your call at the moment. If urgent, please leave your name, number, and a detailed message, and we’ll prioritize your call upon our return.”
70. “Attention! You’ve reached [Employee Name] at [Business Name]. I’m currently away from my desk. If this is urgent, please leave a detailed message, and I’ll make it my priority to get back to you as soon as possible.”
71. “Urgent call! You’ve contacted [Business Name], but we’re currently unavailable. If your matter is pressing, please leave your name, number, and a brief explanation, and we’ll expedite our response.”
72. “Important alert! You’ve reached [Business Name]. We’re unable to take your call right now, but if your issue requires immediate attention, please leave your name, number, and a detailed message, and we’ll act swiftly upon our return.”

73. “Thank you for reaching out to [Business Name]. We’re sorry we missed your call, but we’re grateful for your patience. Please leave your name, number, and a brief message, and we’ll be sure to get back to you as soon as possible.”
74. “We’re grateful you called [Business Name]. We’re currently unable to answer, but your inquiry means a lot to us. Please leave your details and a message, and we’ll return your call with thanks.”
75. “Thank you for calling [Business Name]. Your call is important, and we’re sorry we couldn’t pick up. Please leave your name, number, and a message, and we’ll respond with gratitude for your patience.”
76. “Thanks for getting in touch with [Business Name]. We can’t answer right now, but your message is appreciated. Leave your details, and we’ll return your call with thanks for your understanding.”

77. “Hello, you’ve reached [Business Name]. We’re currently away, but don’t worry, we’re here for you. Leave your name, number, and a message, and we’ll get back to you with warmth and reassurance.”
78. “Warm greetings from [Business Name]. We’re not available to take your call, but your message is like a comforting hug. Leave your details, and we’ll return your call with the same warmth you’ve shown us.”
79. “Hi there, and thanks for reaching out to [Business Name]. We’re sorry we couldn’t pick up, but don’t worry, we’ll be back soon! Leave us a message, and we’ll respond with the same warmth and kindness.”
80. “Welcome to [Business Name]. We’re currently away, but your call is like a friendly hello to us. Please leave your name, number, and a message, and we’ll return your call with warmth and reassurance.”

Occasion-based voicemail messages play a crucial role in maintaining effective communication between businesses and their clients or customers. Whether it’s an out-of-office notification, holiday greeting, seasonal closure announcement, or special event promotion, these messages demonstrate attentiveness and consideration for the recipient’s needs and expectations.

They provide clarity about the business’s availability and set appropriate expectations for response times. Moreover, occasion-based voicemails add a personal touch, showing that the business values the relationship with its customers beyond mere transactions. By acknowledging and addressing specific occasions, businesses can enhance customer satisfaction, foster goodwill, and strengthen their brand image, ultimately leading to greater loyalty and trust from their audience.

1. Out of Office

1. “You’ve reached [Employee Name] at [Business Name]. I’m currently out of the office, soaking up some much-needed sunshine. Please leave your name, number, and reason for calling, and I’ll get back to you as soon as I return on [Date].”
2. “Hello! You’ve reached the voicemail of [Employee Name] at [Business Name]. I’m currently out of the office attending a conference. I’ll be back in action on [Date]. In the meantime, leave your details, and I’ll touch base with you soon after my return.”

2. Holiday Season

3. “Happy holidays from [Business Name]! We’re spreading festive cheer and may be away from the phone to celebrate. Please leave your name, number, and message, and we’ll get back to you once the holiday spirit settles down. Wishing you a joyful holiday season!”
4. “Merry Christmas and Happy New Year from [Business Name]! We’re currently off the sleigh, enjoying some eggnog and gingerbread. Please leave your message, and we’ll jingle all the way back to you once the festivities are over. Have a wonderful holiday season!”

3. Seasonal Closure

5. “You’ve reached [Business Name]. We’re taking a short break to recharge and refresh. Our office will be closed from [Date] to [Date]. If your matter is urgent, please leave your details, and we’ll address it promptly upon our return. Thank you for your understanding!”
6. “Greetings from [Business Name]. We’re currently closed for our annual company retreat. We’ll be back in full swing on [Date]. For urgent inquiries, please leave your message, and we’ll prioritize them upon our return. Thank you for your patience!”

4. Special Events or Promotions:

7. “Hello, you’ve reached [Business Name]. We’re currently busy hosting our biggest sale of the year! If you’re calling about our special offers, please visit our website for details. For other inquiries, please leave your message, and we’ll get back to you shortly. Happy shopping!”
8. “You’ve reached [Employee Name] at [Business Name]. We’re currently attending a trade show to showcase our latest products. If you’re at the event, come say hi! If not, please leave your details, and we’ll follow up with you after the show. Thank you for your interest!”

5. Weather-related Closures

9. “Attention! Due to inclement weather conditions, [Business Name] will be closed today. We apologize for any inconvenience this may cause. If you have urgent matters, please leave your message, and we’ll address them as soon as we’re back in the office. Stay safe!”
10. “You’ve reached [Business Name]. Our office is closed today due to heavy snowfall. If you’re calling about rescheduling appointments or urgent matters, please leave your message, and we’ll get back to you once we’ve shoveled our way back in. Thank you for your patience!”

✅ The Dos of Voicemail	❌ The Don’ts of Voicemail
Start with a clear introduction: say your name, affiliation, and purpose of your call within the first few seconds.	Avoid fluffy messages and long-winded introductions.
Keep voicemail concise and to the point, ideally between 20 to 30 seconds.	Avoid awkward silences and dead air. Prepare before calling.
Speak slowly, enunciate, and pay attention to pacing for clarity.	Avoid speaking too fast, mumbling, or using unclear language.
End with a thank you and repeat contact information for easy follow-up.	Avoid sensitive topics or confidential information in voicemails.
Plan what to say before dialing, focusing on key points: who you are, why you’re calling, and what you need.	Avoid a tone that may be misinterpreted; aim for polite and positive communication.

First and foremost, you’ll need to create a Nimbata account. Once you’ve done that, navigate to building your initial call flow using the intuitive drag-and-drop call flow builder. This tool empowers you to incorporate various call add-ons, including recordings, greetings, whispers, and, importantly, voicemails. Moreover, you have the flexibility to customize your call flow to adapt to different scenarios based on the day of the week or the hour of the day. You can also implement keypad entry functionality similar to IVR systems, allowing callers to select options such as leaving a message by pressing 1.

Maintaining consistency with your brand voice across all platforms, including your voicemail message, is a best practice that reinforces your brand identity. Remember, your voicemail message should be a natural extension of the language and tone used in your marketing materials, website, and social media.

Feel free to use any of the examples above 👆